Dates & Calendar

Some schools keep their year by the Hijri calendar, some by the Gregorian, and many work in both: a term timetable in one, a bank's payment date in the other. Settings → Dates & Calendar lets you choose which one 1410SMS shows you, and it applies everywhere at once.

The three choices

Gregorian is what every school starts on. Nothing about your portal changes.

Hijri (Umm al-Qura) shows every date in the Hijri calendar, and lets your staff enter dates in it too. A due date reads 7 Saf 1448 AH rather than 21 Jul 2026.

Gregorian with Hijri alongside shows both, the Gregorian date first with the Hijri beside it: 21 Jul 2026 (7 Saf 1448 AH). This is the one most schools that want Hijri at all should choose. It is the only option that lets a bursar quote the same day to a bank and to a family without converting anything in their head.

Each option shows you today's date rendered the way it would render it, so you can compare all three before you commit to one.

What changes, and what does not

Choosing a calendar changes how dates are shown and typed, and nothing else.

Every date is still stored the same way, so lists sort as they always did, filters return the same records, and your term dates, invoice due dates and exam timetables are untouched. Switching to Hijri and back again changes no record at all. This matters more than it sounds: it means you can try it, look at a few screens, and change your mind, with nothing to undo.

Your academic calendar is also unaffected. Terms, teaching weeks, holidays and closures are all worked out from the dates you entered, and they carry on being worked out the same way whichever calendar you read them in.

Where it applies

Everywhere a date appears, for everyone:

• Every page of the staff portal, and the student and parent portals
• The mobile app, for staff, students and parents
• Every document you print or send: invoices, receipts, report cards, broadsheets, register sheets, exam timetables and the rest

There is one deliberate exception. Your own 1410SMS subscription receipts stay Gregorian, in the same way they stay in Naira: those are our invoices to you rather than your school's documents.

Anything grouped by month names both

A few screens group records into months rather than showing a date: the cash flow statement under Finance, and the month headings over your holidays and events on the academic calendar. A heading there is not a date, and it is the one place the calendar you chose does not simply replace what you see.

Each of those groups covers a Gregorian month, and no Hijri month covers the same span: a Hijri month begins partway through a Gregorian one and ends partway through the next. Calling the group "Safar" would put a name on a period its contents do not cover, and the figures on a cash flow row would then be added up over one month and labelled with another.

So the group keeps the month it was actually formed on, and names the Hijri months it runs across beside it. A row of the August 2026 statement is headed Aug 2026, with Safar – Rabi' al-Awwal 1448 in smaller type; the calendar's August heading reads August 2026 · Safar – Rabi' al-Awwal 1448. The dates of the records inside each group read in Hijri as they do everywhere else.

The same holds on a trend chart. Each point along the bottom of an income, revenue or admissions chart is one Gregorian month, so the tick names that month with the Hijri months it covers on a second line, shortened to fit: Aug above Saf – Rab I. The Hijri year is printed where the axis crosses into a new one, in the same way the Gregorian year is printed at January and nowhere else, and hovering a point spells both out in full.

Naming your sessions

An academic session is called whatever you call it, and that has not changed. What has changed is the name offered to you when you add one: on Hijri, 1410SMS suggests a Hijri year (1448/1449) rather than a Gregorian one. It is only ever a suggestion, and only when you have no sessions yet. Once you have named a session, every later suggestion continues your own convention, whichever calendar you wrote it in.

Entering dates

Every date field follows the calendar you chose.

On Hijri, the date picker shows a Hijri month: Rabi' al-Awwal 1448 rather than August 2026, with the Gregorian months it spans named underneath, so you always know where in the year you are.

On Gregorian with Hijri alongside, the picker keeps its Gregorian month, so nothing about how your staff pick a date changes, and prints the Hijri day small under each date. The Hijri months that month runs across are named under the heading.

You never have to convert a date yourself, and you cannot enter one that does not exist.

A note on accuracy

Hijri dates follow the Umm al-Qura calendar, the civil calendar of Saudi Arabia, which fixes each month's length in advance rather than by sighting the moon. That is what makes a date convertible at all, and it is the calendar almost every system that shows Hijri dates uses.

It covers 1300 to 1600 AH, which is 1882 to 2174 in the Gregorian calendar. A date outside that range, such as a mistyped date of birth, is shown in the Gregorian calendar rather than left blank.

Who can change it

An administrator, under Settings → Dates & Calendar. Everyone at the school reads the calendar they choose; there is no per-person setting, because a date quoted in a letter and the same date read on a phone have to be the same date.