School Report Cards

A complete, printable report card for every student, covering the assessment breakdown, class statistics, term-on-term history, attendance, skills and behaviour, remarks and the next resumption date. Every part of it is configured by your school, not by us.

Finding a report card

There is a dedicated Report Cards page in the main menu. It lists your students, filtered by class, term and session, and each row carries a View report card button that opens that student's card for the period you selected. It is simply a faster way to reach report cards; you can still open a card straight from a student's profile as before, and everything about the card itself is unchanged. Teachers see only their own classes here; administrators see the whole school.

Administrators can also generate every report card at once: pick a class (or leave it blank for the whole school) plus a term and session, and click Generate all PDFs. This runs in the background and downloads a single ZIP file containing every student's report card once it is ready. This is what you want at the end of term when printing for a whole class or school.

What is on the card

• A row per subject, showing each assessment your school scores (Assignment, Class Test, Exam, Practical, or whatever you have configured), the term total, the letter grade and its remark.
• The highest and lowest score in the class for that subject this term, so a parent can see where their child sits.
• The student's position in class, alongside the class average and their overall average across every subject and term completed so far. All three are computed the same way for every student and are never typed in by hand.
• Every earlier term of the session, from the second term onwards, alongside the student's running average across the terms completed so far. This works for however many terms your school runs, and three is not assumed.
• An attendance summary: days the school opened, and days present, late, absent and excused.
• Psychomotor skills and behavioural traits, each rated on your school's own scale and printed under your school's own heading for them. Only the skills a teacher actually rated are printed. An unrated skill is left off the card rather than printed with a dash against it.
• The class teacher's and head of school's remarks, your grading scale, and the date students resume next term.

Assessment columns appear only when they are used

The card shows the assessments your school actually scored. If nobody in the class was given a Practical mark this term, no Practical column is printed. There are never empty columns to explain away. Set up your assessments under Grade Types; they become the card's columns automatically.

Each grade type carries a display order, and that is the order its column appears in on the report card, so "CA1, CA2, Exam" reads the way your school teaches it rather than alphabetically. A new grade type is added at the end; change its order at any time and every card follows.

Recording a report card

Open a student's Report Card, either from the Report Cards page or from their profile, and click Edit card. You never type into the report card itself. Everything is recorded in the drawer that slides in:

1. Attendance summary. The figures come from the attendance register automatically. Enter a number to state it explicitly instead; clear it to hand it back to the register.
2. Psychomotor and behavioural ratings. Tap a level for each skill or trait. Only the skills, traits and levels your school has configured are offered.
3. Remarks. Class teachers write the class teacher's remark; the head of school's remark is an administrator's to write.
4. Next resumption date. See below.

Nothing is saved until you click Save changes. The report card behind the drawer then updates immediately from the saved copy. If you close the drawer with work outstanding, you are asked before anything is discarded.

Who signs the card

Each remark closes with a signature line, and the name above it is filled in for you. The class teacher's line carries the teacher assigned to that class under Classes; the head of school's line carries the name you set in Settings → Head of School. Set the head's name once and every report card, on screen and in the PDF, is endorsed with it. A class with no teacher assigned, or a school that has not named its head, simply prints an empty line to sign over.

The resumption date, entered once

Enter the next resumption date on any one student's card and it becomes the default for that term. Every other student in the same session picks it up without anyone typing it again. Enter a different date later and that becomes the default from then on. Dates never cross between schools.

How the card is laid out

The subject table, the term summary and the remarks run down the main column, with the attendance summary and the ratings alongside them and the grading scale across the foot of the card. A normal report card therefore prints on a single page.

Configuring skills, traits and the rating scale

Go to Report Card Setup (admins only) to manage the trait catalogue. Every school starts with a sensible set of psychomotor skills (Handwriting, Neatness, Sports & Games …) and behavioural traits (Punctuality, Honesty, Teamwork …). Rename them or add your own. Teachers can only ever rate what you list here. A skill that has already been rated on a card cannot be deleted; retire it instead, and past cards keep their meaning.

The section headings and the rating scale itself live under Settings → Report Cards. Replace the default five-point scale (Excellent, Very Good, Good, Fair, Poor) entirely with letters or numbers, and rename the two grids to whatever your report cards have always called them, whether that is "Practical Skills", "Affective Domain" or "Conduct". That heading is what prints above the ratings on the card, on the PDF and in the mobile app. Renaming a section changes only the words: every rating already recorded stays exactly where it is.

Term names

Schools that do not call their terms "First Term" can set an alias under Academic Setup, such as "Michaelmas", "Rain Term" or "Semester One". The alias is what appears on report cards, in the portals, on PDFs, in exports and in the mobile app.

Downloading and sharing

The PDF is generated by 1410SMS itself, so the copy a school prints, the copy a student downloads and the copy a parent shares from their phone are the same document. Staff download it from the report card page; students and parents download it from their portals, and parents can share it straight from the mobile app.

Who can see what

• Admins. Every student's card, and the head of school's remark.
• Teachers. The cards of the students in their class.
• Students. Their own card, read-only.
• Parents. Their children's cards, read-only.

Reception and playgroup pupils are assessed developmentally instead. See Early Years Assessment.